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Training Course on Systems and Regulations of Registration and Results

The Secretariat of Scientific Affairs at Sudan University of Science and Technology (SUST), organized a training course on the regulations and systems for registration and academic results from 28-29 September 2022. 

The course was inaugurated by Prof. Abdel-Azim Suleiman Al-Mahal, deputy Vice Chancellor of the University, in the presence of Prof. Caroline Edward Ayyad, Secretary of Scientific Affairs, Dr. Afraa Hashim, Deputy Secretary of Scientific Affairs, and Mr Jalal Abdelrahman, Director of the Center for Private and Technology Admissions, Prof. Yousif Mohamed Ahmed, Chairman of the Central Examinations Committee, and a group of deans, heads of departments, professors from different colleges, college registrars and their assistants.

Prof. Abdel-Azim Al-Mahal indicated that the course aims to fully exploit the computing capabilities  at the university through academic staff and scientific cadres.

He said, “We seek to introduce our cadres to ToT systems and e-learning.” He pointed out that, "The electronic system has some complications, but with training, we refine skills and knowledge and break the barrier of monotony and traditionalism at work. Registration in the faculties of the university."

Mr. Jalal Abdal-Rahman, representative of the Secretary of Scientific Affairs at the university, welcomed the attendees of the various faculties of the university. He said, "The purpose of the course is to improve, organize and develop work in the aspect of admission, registration and academic results because it represents the fundamental process in the student’s journey at the university, by studying all academic cases related to the teaching stages."

Mr. Jalal also indicated that the importance of referring to the nature of teaching materials and programs facilitates the process of monitoring academic results and grades in order to avoid mistakes, and thus will pave the way for its approval in the Colleges' Councils and the university Senate without modifications.

Furthermore, academic advising, if it is not complete and correct, will cause great harm and confusion to students. "Therefore, we hope that everyone will benefit from what will be presented in this training course, which we are happy to organize", he added.

Prof. Yousif Mohamed Ahmed, Chairman of the Central Examinations Committee, expressed his appreciation to the attendees for the participation of academic staff from different faculties. He said, “Approval of academic results is the fruit of the entire work and its application in a good and robust manner spares us the consequences of mistakes.”

He explained that the university is putting effort to legalize and update regulations on an ongoing basis, which has been reflected in the smooth progress of the students’ academic journey at the University. He also commented that SUST's systems and regulations are the best and most recent among the various Sudanese universities.

He said, “The codes and regulations have been applied on all students, since the day they were officially approved. Hence, staff from various faculties must abide by the codes and regulations of registration and academic results to avoid errors.” He finally added that the registration offices in the faculties and the secretariat of scientific affairs have a great and difficult task that entails achievements in the aspect of development and improvement of work.

Dr. Afraa Hashim Abdel-Latif gave a lecture on the regulations and systems of examinations, the academic and guidance regulations, and the amendments that were made to them in previous years up to 2020 based on the regulations of 2019. She also reviewed the elements of the student enrollment process in the university according to the type of admission and how to register according to Regulations and Procedures.

She also mentioned all indicative special and general cases related to the academic situation and the specified semester for the student and all his chances of continuing to study. She clarified that the student must be given all the regulations, must be informed of his academic situation, and how to act to avoid any harm.

Dr. Mohammad Osman continued to talk about the registration and academic results systems and stressed the need to follow regulations and apply them in an optimal manner, taking into account the status of students and the courses they must sit for according to the semester hours and the established regulations, with the importance of fully understanding those regulations. He also presented, through the training course, a full explanation of the registration and academic results systems, and models of the problems facing academic staff in various academic cases.